Without a clear closing remark, people leave unsure of next steps.

But with just one or two well-structured sentences, you can tie everything together

In this guide, you’ll learn what a closing remark actually is and real examples you can use right away

What Is a Closing Remark in a Meeting?

A closing remark is the final message you share before ending a meeting.

It’s short, clear, and helps everyone walk away with the same understanding.

With a strong closing remark, you do three things:

1. You summarize decisions made.
2. You confirm who owns which action.
3. You set the tone for next steps.

Even short stand-ups or check-ins deserve one. You don’t need a long speech—just a quick recap and thank-you.

If your meeting included external guests, a closing remark also shows professionalism. It’s a simple way to close the loop and leave a positive impression.

The Anatomy of a Great Closing Remark

You don’t need to be dramatic. You just need to be clear, concise, and intentional.

Here’s what every strong closing remark should include:

1. A Quick Recap
   Sum up what was discussed in one or two sentences. Don’t repeat everything—just the highlights. Example: “We’ve aligned on the new onboarding flow and agreed to finalize content by Friday.”‍
2. Action Items
   Tell people what’s expected of them. Use names. Be specific. Example: “Sophie will send the updated slides. Ben will loop in the legal team before Wednesday.”‍
3. Next Touchpoint
   Clarify when the group will meet again—or when updates are due. Example: “Let’s reconvene next Monday to check progress.”‍
4. Thank You
   Appreciate the team’s time and effort. People remember how a meeting made them feel. Example: “Thanks, everyone. Great focus today—really appreciated.”

You don’t always need a formal wrap-up.

In a fast stand-up, your closing might be:
“That’s all for today—let’s each move forward with our top task and sync up Thursday.”

In a leadership meeting, it might sound like:
“We’ve locked in Q2 priorities and assigned owners. Thanks for the solid input—next review is May 10.”

The tone depends on your audience. But the structure should stay the same: recap, action, next steps, thank you.

Closing Remark Samples

Need help finding the right words to end your meeting?

Here are realistic examples you can use and adapt to your own team.

🧑‍ Formal Closing (Board or Leadership Meeting)

"To summarize today’s meeting: we’ve agreed on the final hiring budget, approved the updated remote work policy, and aligned on the product roadmap timeline. Michelle will share the revised plan by end of day, and Paul will start the vendor selection process this week. We’ll follow up in our next board session on the 15th. Thank you all for your input and preparation—really strong work."

Use this when stakes are high and structure matters. It’s ideal for board meetings, executive reviews, or policy updates.

💬 Informal Team Sync

"Alright, we’re set. The new onboarding emails go out Friday, and Ana will update the CRM flow by tomorrow. Let’s all test it by the weekend and flag anything that’s off. Thanks everyone—great energy today."

This works well for weekly check-ins or fast-moving projects. Keep it short and to the point. The key is to end on action, not ambiguity.

🚀 Project Kickoff

"Thanks for joining today’s kickoff. We’ve locked in the project timeline and divided up the first-phase tasks. Tom’s leading the customer interviews, Jules is on design, and I’ll handle internal sign-offs. Our next checkpoint is Tuesday morning—bring updates and blockers then. Let’s make this one count!"

At the start of a project, your closing remark sets the tone. Focus on ownership and momentum.

📊 Hiring Debrief

"Quick recap: We’ve reviewed all candidates from this round. Three will move to the next stage—Laura, Eric, and Jamal. Ryan will reach out to schedule the final interviews, and Marie will draft the follow-up notes for the rest. We’ll regroup briefly after interviews next week to finalize offers. Appreciate everyone’s input today—smooth process."

Use this in recruiting or interview wrap-ups. Clarity around candidate status is key. Don’t leave decisions hanging.

📞 Client Call or Check-In

"To wrap up: we’ll send over the updated contract by Thursday. Once that’s signed, we’ll schedule onboarding for next Monday. Thanks for the great questions today—we’re looking forward to working with your team."

Client calls need a confident, polished ending. Keep it warm but clear. And always include the next step.

🧠 Brainstorm or Workshop

"We landed some great ideas today—especially around automating the reporting flow and reworking the candidate dashboard. I’ll summarize the top concepts and share a doc by EOD. Take a look and drop your notes before Friday. Thanks for the creativity—this was a fun one!"

Creative sessions deserve an energetic closing. Reinforce that something will come out of the discussion, not just more talking.

Noota: AI Agenda & Minutes for Your Formal Meetings

You’ve just wrapped the meeting. Now comes the part no one wants to do—writing the minutes.

That’s where Noota saves the day.

• Automated Recording & Transcription : With Noota, you never have to take notes during a call. It captures every word in real time—accurately and automatically. No gaps. No missed decisions. Whether you're using Zoom, Google Meet, or Microsoft Teams, Noota joins your meeting and starts working immediately.
• Customizable Board Minutes : Every organization has its own format for formal minutes. Noota adapts to yours. You can create templates that include timestamps, decision tracking, attendance logs, and formal language or plain summaries�
• Effortless Sharing & Approval : Minutes aren’t useful unless they’re shared. With Noota, you can send finalized notes with just one click. Export as a PDF, share via email, or push directly to your team’s shared workspace.

Want record of who said what, what was agreed, and what comes next? Try Noota for free.