Board & governance
Annual General Meeting Minutes Template
Date DD / MM / YYYY · Attendees Names
1Meeting Information
- Meeting Title: Annual General Meeting (AGM)
- Date: Date
- Time: Start Time - End Time
- Location: Location or Video Conference Platform
- Organizer: Name of the Meeting Organizer
- Chairperson: Name
- Minute Taker: Name
2Call to Order
- Meeting Called by: Name
- Meeting Start Time: Time
- Quorum: Note if a quorum is present
3Attendance
List of Attendees:
- Name, Role
- Name, Role
List of Absentees:
- Name, Role
Remote Participants:
- Name, Role (if any)
4Approval of Previous AGM Minutes
Motion to Approve Previous AGM Minutes:
- Moved by: Name
- Seconded by: Name
- Vote Results:
- For: Number
- Against: Number
- Abstain: Number
5Chairperson’s Report
Summary of the Chairperson’s Report:
- Summary
6Financial Report
Summary of the Financial Report:
- Presented by: CFO/Finance Manager
- Summary of financial performance, key figures, and statements
7Committee Reports
Report 1:
- Presented by: Name, Committee
- Summary
Report 2:
- Presented by: Name, Committee
- Summary
8Election of Board Members
Introduction of Nominees:
- List of Nominees
Voting Results:
- Elected Members:
- Name, Role
- Name, Role
Term of Office:
- Duration
9Old Business
- Discussion Points:
- Key Discussion Points
- Decisions Made:
- Decisions Made
- Follow-up Actions Required:
- Actions Required
- Responsible Persons and Deadlines:
- Name - Action - Deadline
- Discussion Points:
10New Business
Agenda Items:
- New Agenda Items
Key Points of Discussion:
- Key Discussion Points
Motions Made and Results:
- Motion: Description of Motion
- Moved by: Name
- Seconded by: Name
- Vote Results:
- For: Number
- Against: Number
- Abstain: Number
Assignments and Responsibilities:
- Assignments
11Adjournment
- Time of Adjournment: Time
- Next AGM Date and Time: Date and Time
- Next AGM Location: Location or Video Conference Platform
