Corporate Minutes Template
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Use this built-in corporate minutes template in Noota to capture key decisions and actions from board or shareholder meetings accurately.
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Management
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Meeting Details
- Date: [Date of Meeting]
- Time: [Start – End]
- Location: [Location / Video Link]
- Type of Meeting: [Board / Shareholders / Committee]
Attendance
Present: [Names of Attendees]
Absent: [Names of Absentees]
Guests: [Names & Titles]
Call to Order & Agenda Review
Call to Order: [Time the chair called the meeting to order]
Agenda Approval: [Note if agenda was approved or changes requested]
Approval of Previous Minutes
State whether the previous meeting's minutes were approved as‑is or amended.
Reports
- Financial Report: [Summary & vote]
- CEO / Executive Report: [Key updates]
- Committee Reports: [Audit, Compensation, etc.]
Old Business
Discuss unresolved items from prior meetings, actions taken, and current status.
New Business
List new motions, proposals, or topics introduced. Record discussions and decisions for each.
Motions & Voting Results
- Motion: [Exact wording]
- Moved By: [Name]
- Seconded By: [Name]
- Vote Outcome: [For–Against–Abstain counts]
Action Items & Responsibilities
- [Action Item] — Owner: [Name] — Due: [Date]
Adjournment & Next Meeting
Adjourned At: [Time]
Next Meeting: [Date, Time, Location]
Try this template
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What Are Corporate Minutes?
Corporate minutes are the official, legal record of the discussions, decisions, and actions taken during a company’s formal meetings. They demonstrate compliance, protect directors from liability, and provide a historical roadmap of corporate governance.
Why Detailed Minutes Matter
Well‑constructed minutes help your organisation:
- Comply with statutory and regulatory obligations
- Prove due diligence and fiduciary oversight in the event of litigation or audits
- Maintain transparency for shareholders and stakeholders
- Track follow‑up actions and hold owners accountable
Before the Meeting
- Prepare the Agenda: Circulate a timed agenda to directors at least 48 hours in advance.
- Gather Background Materials: Attach financials, contracts, and briefing notes.
- Assign a Minute‑Taker: Ideally the corporate secretary or a delegated recorder using Noota.
During the Meeting
- Capture Key Facts Only: Record motions, decisions, and high‑level rationale—not verbatim dialogue.
- Note Voting Results: Include numbers for and against, plus abstentions.
- Reference Exhibits: Label documents (e.g. “Exhibit A”) and note where they are filed.
After the Meeting
- Circulate draft minutes within 24 hours for director review.
- Incorporate amendments and obtain formal approval at the next meeting.
- Store the signed minutes in a secure, central repository.
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FAQ
How does Noota help recruitment teams save time?
It automates interview transcriptions, generates structured candidate reports, and updates ATS records—eliminating hours of manual work
Can Noota analyze candidate skills and soft skills?
Yes! It extracts and organizes candidate responses, providing insights into qualifications, communication style, and confidence levels.
How does Noota support sales teams?
It records sales calls, tracks key objections, identifies buying signals, and integrates with CRMs for automated follow-ups.
Can Noota help in project management and decision-making?
Yes, it captures meeting discussions, highlights key takeaways, and ensures alignment by making past meetings easily searchable.
Which platforms does Noota support for recording and transcription?
It works with Google Meet, Zoom, Teams, Webex, and even in-person meetings—offering high-accuracy transcription in 50+ languages.
Does Noota integrate with CRM, ATS, and productivity tools?
Yes! It connects with Salesforce, HubSpot, BullHorn, Notion, Slack, and many more, ensuring smooth data transfer.
Can Noota generate follow-up emails and reports automatically?
Yes, it drafts emails based on meeting content and creates structured reports, so you never miss an action item.
How does Noota ensure security and compliance?
All data is encrypted, stored in EU data centers, and meets strict compliance standards, including GDPR, SOC2, and ISO 27001.
What is the custom summary and what’s it for?
The custom summary is a template that enables you to structure your meeting minute. You can create as many custom summaries as you like!
Can I transcribe an audio or video file I've already recorded?
Yes, you can transcribe a document that has already been recorded. Simply upload it to the Noota interface.
How does the recording work, with or without a bot?
You can record in two ways: using the Noota extension or by connecting your calendar.
In the first case, you can directly activate recording as soon as you join a videoconference.
In the second case, you can add a bot to your videoconference, which will record everything.
In the first case, you can directly activate recording as soon as you join a videoconference.
In the second case, you can add a bot to your videoconference, which will record everything.
Can I transcribe and translate into another language?
Over 80 languages and dialects are available for transcription.
Noota also enables you to translate your files into over 30 languages.
Noota also enables you to translate your files into over 30 languages.
Is the data integration into my ATS secure?
Yes, your interview data is transmitted securely to your ATS.
How does conversational intelligence work?
Conversational intelligence is based on NLP analysis of the words and intonation used by each participant to identify emotions and behavioral insights.
Why is it important to conduct structured interviews?
Numerous studies have proven the accuracy, efficiency and objectivity of structured interviews. By asking each candidate the same questions in the same way, you streamline your interview process and reduce the influence of cognitive bias.
Why should I generate an interview report ?
An interview report helps pooling standardized information on your candidates, sharing it with all stakeholders and objectifying your assessment. Clear, structured data enables you to make more informed recruitment decisions.
How are job ads generated?
Our job ads generator leverage the latest LLMs to turn the data from your meeting or brief into an eye-catching and easy-to-read job description.
Do I have to change the way I conduct interviews?
No, Noota is just an assistant to your work. You can continue to conduct interviews as you do today. To improve the accuracy of the report, you should customize the interview templates based on your existing list of questions.
Can I remove my data from Noota?
Yes, just use the delete function on our interface and within 24 hours we'll have deleted this data from our database.
Can I record my meetings over the phone or in person?
Yes, Noota includes a built-in recorder to capture sound from your computer, and soon from your phone.
Do the candidates have access to the AI notes?
No, you manage the accessibility of the data you record. If you want to share it with them as feedback, you can. Otherwise, it won't be accessible to them.
Does Noota evaluate candidates?
No, Noota records, transcribes and summarizes your interviews. It helps you make informed decisions with clear information about the candidate. But it's not a substitute for your own judgment and assessment skills.
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