Microsoft Copilot vs Noota

Detailed comparaison of Noota and Copilot.

get the work done for any meeting

Overall Conclusion

Microsoft

Here is the conclusion of the study and below you can find all details that lead to this result.

Category Noota Copilot
Transcription 28 ✅ 10
Recording 18 ✅ 6
Note-taking & Reports 14 ✅ 4
Conversational Intelligence 18 ✅ 12
Automation & Integrations 14 ✅ 6
Security 22 ✅ 10
Admin & Governance 10 ✅ 0
Organizational Intelligence 16 ✅ 2
Support 8 ✅ 2
Total 160 ✅ 56

How do we rank?

We give 2 points to a platform once it is the clear winner or when the capability is equally met by the other.
We give 1 point when the capability is present, but it’s not a winner.
We give 0 points when the capability is not present.

Transcription Capabilities

Noota delivers best-in-class transcription that’s accurate, flexible, and built for real-world usage. First, it gives you unlimited transcriptions—no paywalls, no pre-activation, no friction. Whether you’re running Zoom, Google Meet, Microsoft Teams, or in-person meetings, Noota handles them all. Transcription happens automatically, across multiple meetings at once, without needing any manual setup. You get everything centralized, organized, and usable by default.

In contrast, Copilot only works if transcription has already been enabled in Microsoft Teams, which requires a paid plan and correct configuration. If transcription isn’t active, Copilot is useless—it won’t record, transcribe, or summarize anything. That alone makes it unreliable as a default assistant for meeting capture.

Feature Noota Microsoft Copilot
Transcriptions included ✅ Unlimited 🟠 Prerequisite
Speaker recognition
Speaker names
Transcribe video/audio uploads
Export transcripts
Hybrid Meeting 🟠 via Microsoft Stream
Languages supported ✅ 40+ 🟠 20+
Full-Transcript search 🟠 via Microsoft Stream
Edit transcription 🟠 via Microsoft Stream
Share across organization 🟠 with participants only
Dialects supported
Filler word removal
Clips from transcript
Custom vocabulary
Real-time transcriptions

Recording Capabilities

Record everything with Noota

Noota offers true cross-platform recording that works seamlessly across Microsoft Teams, Google Meet, Zoom, Webex, VoIP, and in-person meetings—all from a single interface. This flexibility means your team can operate across different tools and contexts without needing to switch platforms or worry about compatibility. You can even record face-to-face discussions in over 40 languages, making it ideal for hybrid organizations or global operations.

Beyond compatibility, Noota automates the recording process entirely: you can set it once and forget it, leading to 80%+ daily usage rates—a massive ROI driver, since adoption is the key to value creation.

In contrast, Copilot is limited to Microsoft Teams, and only records when transcription is manually enabled. This is easy to use but leads to low adoption (~10%), as users frequently forget to activate it.

While both platforms support click-to-record, Noota’s implementation is tool-agnostic (Chrome extension, native app), whereas Copilot is locked into Teams.

On the VoIP side, Noota supports call recording natively (e.g. Ringover, Aircall), whereas Copilot requires costly additional licensing. And when it comes to governance, Noota lets users record meetings even if they’re not the host, with no IT bottlenecks—unlike Copilot, which often demands admin-level security permissions just to join or record a call.

Feature Noota Microsoft Copilot
Microsoft Teams ✅ Unlimited ✅ Unlimited
Hybrid Meeting
Phone Call (VOIP) ✅ Included 🟠 Additional
In-Person Recording ✅ 40+ 🟠 20+
Record non-admin meetings 🟠 Requires deep security approval
Mobile App 🟠 Access ongoing Team
Automatic Recording
Google Meet
Upload Files
Webex
Click to Record 🟠 Chrome (Teams soon)

Reports & Notes

Noota offers a fully structured, customizable, and intelligent note-taking system built for business performance. Every meeting—whether it’s a sales call, job interview, or internal sync—is automatically processed into actionable, structured notes. These notes include summaries, decisions, action points, and are fully exportable in multiple formats (PDF, CSV, text), ready to be plugged into your CRM, ATS, Notion, or Slack.

Copilot, while capable of generating meeting notes, offers a more rigid and limited approach. Notes are generic and can’t be customized or templated per job type. While basic export is possible, it’s restricted to the Microsoft 365 environment, often requiring additional steps through OneDrive or SharePoint. Pre-generated email reports are not customizable, and often need to be manually shared, adding unnecessary friction.

Feature Noota Microsoft Copilot
Meeting Notes
Export/Download
Email pre-generated ✅ Customized 🟠 Default
Customize Notes
Templates per Job
Scorecard / Coaching
Auto Meeting Detection
Live Coaching
Assign tasks ❌ Soon

Knowledge Management

With Ask Noota, you can ask questions across all past meetings, even those you didn’t attend, thanks to its multi-meeting memory and organization-level knowledge access. It understands context across time, speakers, and topics—making it a true source of collective intelligence.

Copilot, by contrast, is limited to single-meeting queries and only works on meetings you personally participated in. There’s no organizational visibility, no memory beyond one call, and no ability to aggregate insights at scale.

Feature Noota Microsoft Copilot
Ask questions across all past meetings ✅ Yes (multi-meeting memory) ❌ No (one meeting at a time)
Organization-level knowledge ❌ No (only meetings I participated in)

Admin & Control

Noota offers advanced and granular configuration, perfectly aligned with real-world operational needs—privacy, compliance, and customization.Copilot, on the other hand, is locked into the Microsoft ecosystem, lacking business-specific features and advanced governance options.

Feature Noota Microsoft Copilot
Vocabulaire personnalisé ✅ Oui ❌ Non
Analyse de sentiment activable (RGPD) ✅ Oui (désactivable) ❌ Non (non conforme RGPD)
Détection hybride des locuteurs ✅ Oui ❌ Non
Enregistrement configurable (audio / vidéo / aucun) ✅ Oui ❌ Non
Règles intelligentes de participation (par mots-clés) ✅ Oui ❌ Non

Support

Noota provides full customer support with chat access, training, personalization, and a dedicated account manager for enterprise clients—ensuring tailored onboarding and fast resolution.

Copilot offers no dedicated support and lacks both customization and training services, leaving users on their own.

Feature Noota Microsoft Copilot
Online Video
Dedicated Account Manager ✅ Enterprise
Training & Personalization ✅ Enterprise
Chat & Support

Organization

Noota is built for organizational scale—with team workspaces, smart filters, auto-foldering, and company-wide meeting intelligence. Everything is structured, searchable, and easy to manage.

Copilot lacks basic organizational features like folders, workspaces, or global knowledge, making it hard to scale collaboration beyond individual users.

Feature Noota Microsoft Copilot
Search within meetings
Automatic Folder Distribution
Organization-level knowledge
Team Workspaces
Meetings Library
Smart Filters
Folders
Filter by Participants
Filter by Company

Integration

Noota integrates with the tools your teams actually use—HubSpot, Salesforce, 20+ ATS platforms, GSuite, Notion, Slack, Aircall, Ringover, and more—covering CRM, VoIP, ATS, and productivity.

Copilot is limited to the Microsoft ecosystem, with basic OneDrive and Dynamics CRM integration, and no native support for ATS or productivity tools outside Microsoft 365.

Feature Noota Microsoft Copilot
OneNote
OneDrive
CRM ✅ Hubspot, Dynamics, Pipedrive, Salesforce ✅ Dynamics
G Suite
ATS ✅ 20+
Productivity ✅ Notion, Slack
VoIP ✅ Ringover, Aircall

Conversation intelligence

Noota goes beyond basic insights with multi-meeting intelligence, keyword tracking, and coaching capabilities that help you measure, train, and improve team performance over time.

Copilot is limited to individual meetings and lacks team-wide tracking, structured coaching, or historical analysis—making it reactive, not strategic.

Capability Noota Microsoft Copilot
Single Meeting AI Insights ✅ Yes
Scorecard & Coaching Insights ✅ Yes (playbooks, performance tracking) ❌ No
Multi-Meeting AI Insights ❌ No
Keyword Tracking ❌ No
Sentiment Analysis ✅ Optional (EU AI Act compliant, can be disabled) ✅ Yes
Key Topic Detection ✅ Yes
Speech Analytics ✅ Yes
Action Item Detection ✅ Yes
Question Detection ✅ Yes

Security Capabilities

Noota is designed from the ground up for European-grade data protection, enterprise security, and zero compromise on sovereignty. Data is stored in the EU, never used to train AI, and processed with anonymization, chunking, and strict deletion policies. For enterprise clients, it includes BAAs, private cloud storage, and SAML-based SSO, with full GDPR compliance and an EU AI Act-ready architecture.

In contrast, Copilot inherits the limitations of the Microsoft stack. Although it’s SOC2 and GDPR compliant, it does not guarantee EU-only storage, discloses no vendor retention policies, and is subject to the U.S. Patriot Act—which may be a deal-breaker for regulated or European-first organizations.

Capability Noota Microsoft Copilot
Data retention ✅ 3 months on Free plan, Unlimited on paid plans 🟠 1–7 days by default, manual retention setup required
SOC 2 Compliant ❌ In progress (audit underway) ✅ Yes
SAML-based SSO ✅ Yes, available on Enterprise plans ✅ Yes
GDPR Compliant ✅ Fully compliant and privacy-first ✅ Yes
Uses your data to train AI Never. Your data is private by default. ✅ Default opt-out, but can be used with consent
Anonymized data sent to LLMs ✅ Yes ✅ Yes
Patriot Act exposure No U.S. jurisdiction ❌ Subject to U.S. law
Text Only Recording ✅ Supported (privacy-first mode) ❌ Not supported
Private storage options ✅ Yes, with region selection (Enterprise) ❌ Not disclosed
BAA with LLM providers ✅ Yes ❌ Not disclosed
0-day vendor data retention ✅ Yes (delete immediately post-processing) ❌ Not disclosed
Data stored in EU only ✅ Yes, by default ❌ Not disclosed

Price

Noota offers a flexible and cost-effective solution for businesses seeking comprehensive meeting transcription and AI-driven insights across various platforms. Its transparent pricing and broad feature set make it suitable for teams of all sizes.

Microsoft 365 Copilot provides deep integration within the Microsoft ecosystem, enhancing productivity tools like Word, Excel, and Teams. However, it requires an existing Microsoft 365 subscription, and its functionalities are primarily confined to Microsoft’s suite of applications.

Plan Noota Microsoft 365 Copilot
Free ✅ Yes — 300 minutes/month, 50+ AI reports, mobile app ❌ No free tier for full Copilot; limited free access via Copilot Chat
Pro ✅ $19/month — 1,000 minutes, standard integrations, 10 AI credits ❌ Not available
Business ✅ $39/month — Unlimited usage, custom AI summaries ❌ Not available
Enterprise ✅ Custom pricing — Includes SSO, advanced integrations, and dedicated support ✅ $30/user/month (annual commitment) — Requires eligible Microsoft 365 subscription
Additional Costs ❌ None — All features included in respective plans 🟠 Requires separate Microsoft 365 subscription; total cost varies based on selected Microsoft 365 plan

get the work done for any meeting

Meeting transcription, AI custom notes, CRM/ATS integration, and more.

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FAQ

How does Noota help recruitment teams save time?
It automates interview transcriptions, generates structured candidate reports, and updates ATS records—eliminating hours of manual work
Can Noota analyze candidate skills and soft skills?
Yes! It extracts and organizes candidate responses, providing insights into qualifications, communication style, and confidence levels.
How does Noota support sales teams?
It records sales calls, tracks key objections, identifies buying signals, and integrates with CRMs for automated follow-ups.
Can Noota help in project management and decision-making?
Yes, it captures meeting discussions, highlights key takeaways, and ensures alignment by making past meetings easily searchable.
Which platforms does Noota support for recording and transcription?
It works with Google Meet, Zoom, Teams, Webex, and even in-person meetings—offering high-accuracy transcription in 50+ languages.
Does Noota integrate with CRM, ATS, and productivity tools?
Yes! It connects with Salesforce, HubSpot, BullHorn, Notion, Slack, and many more, ensuring smooth data transfer.
Can Noota generate follow-up emails and reports automatically?
Yes, it drafts emails based on meeting content and creates structured reports, so you never miss an action item.
How does Noota ensure security and compliance?
All data is encrypted, stored in EU data centers, and meets strict compliance standards, including GDPR, SOC2, and ISO 27001.
What is the custom summary and what’s it for?
The custom summary is a template that enables you to structure your meeting minute. You can create as many custom summaries as you like!
Can I transcribe an audio or video file I've already recorded?
Yes, you can transcribe a document that has already been recorded. Simply upload it to the Noota interface.
How does the recording work, with or without a bot?
You can record in two ways: using the Noota extension or by connecting your calendar.

In the first case, you can directly activate recording as soon as you join a videoconference.

In the second case, you can add a bot to your videoconference, which will record everything.
Can I transcribe and translate into another language?
Over 80 languages and dialects are available for transcription.

Noota also enables you to translate your files into over 30 languages.
Is the data integration  into my ATS secure?
Yes, your interview data is transmitted securely to your ATS.
How does conversational intelligence work?
Conversational intelligence is based on NLP analysis of the words and intonation used by each participant to identify emotions and behavioral insights.
Why is it important to conduct structured interviews?
Numerous studies have proven the accuracy, efficiency and objectivity of structured interviews. By asking each candidate the same questions in the same way, you streamline your interview process and reduce the influence of cognitive bias.
Why should I generate an interview report ?
An interview report helps pooling standardized information on your candidates, sharing it with all stakeholders and objectifying your assessment. Clear, structured data enables you to make more informed recruitment decisions.
How are job ads generated?
Our job ads generator leverage the latest LLMs to turn the data from your meeting or brief into an eye-catching and easy-to-read job description.
Do I have to change the way I conduct interviews?
No, Noota is just an assistant to your work. You can continue to conduct interviews as you do today. To improve the accuracy of the report, you should customize the interview templates based on your existing list of questions.
Can I remove my data from Noota?
Yes, just use the delete function on our interface and within 24 hours we'll have deleted this data from our database.
Can I record my meetings over the phone or in person?
Yes, Noota includes a built-in recorder to capture sound from your computer, and soon from your phone.
Do the candidates have access to the AI notes?
No, you manage the accessibility of the data you record. If you want to share it with them as feedback, you can. Otherwise, it won't be accessible to them.
Does Noota evaluate candidates?
No, Noota records, transcribes and summarizes your interviews. It helps you make informed decisions with clear information about the candidate. But it's not a substitute for your own judgment and assessment skills.