Noota vs Gemini

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How do Gemini and Noota stack up for your online meetings?

Gemini sparked a lot of buzz with its launch, promising features like meeting summaries and catch-up capabilities within platforms like Google Meet. However, its core design extends beyond meetings, making these features more of an add-on. Useful, certainly, but not its primary focus.

Noota, conversely, is purpose-built for capturing and transforming conversations into tangible insights. Whether you're conducting interviews, sales calls, workshops, or team syncs, Noota is engineered for real-world meeting intelligence and boosting productivity—going beyond simple AI summaries.

Let's compare these two powerful AI tools based on the features that truly matter for your online meetings.

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Gemini

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Section Noota Gemini (Workspace / Meet)
Transcription 28 ✅ 17
Recording 24 ✅ 9
Reports & Notes 15 ✅ 6
Knowledge 4 ✅ 0
Admin & Control 12 ✅ 4
Support & Success 8 ✅ 5
Organisation‑scale features 18 ✅ 2
Integrations 12 ✅ 2
Conversation Intelligence 18 ✅ 6
Security & Compliance 17 ✅ 16
Price & Packaging 10 ✅ 10 ✅
TOTAL 166 ✅ 77

How those have been calculated ?

We award 2 points to the platform that clearly excels in a feature or when both platforms offer equally strong capabilities.We award 1 point when a feature is present but not a standout strength.We award 0 points when a feature is not available.

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Meeting transcription, AI custom notes, CRM/ATS integration, and more.

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Transcription Capabilities

Criterion Noota Gemini (Workspace / Meet)
Transcriptions included 🟢 Unlimited 🟠 Need paid Gemini add‑on & host/co‑host to enable
Speaker recognition (diarization) 🟢 🟢
Speaker names auto‑labeled 🟢 🟠 numbers only
Transcribe video / audio uploads 🟢 🟠
Export transcripts 🟢 🟢 Google Doc
Hybrid meeting (in‑room + remote) 🟢 🟠
Languages supported 🟢 40 + dialects 🟠 8 in April 2025 for transcripts
Full‑transcript search 🟢 🟢
Edit transcription 🟢 🟢
Share across organisation 🟢 🟢
Dialects supported 🟢 🔴
Filler‑word removal 🟢 🔴
Clips from transcript 🟢 🔴
Custom vocabulary 🟢 🔴
Real‑time transcription 🔴 🟢

Noota offers friction‑free, unlimited transcription across Zoom, Meet, Teams and in‑person sessions, auto‑starts with no host toggle, covers 40 + languages and dialect variants, tags real speaker names, removes filler words, supports custom vocabularies, generates clips, action‑item–rich reports and shares them organisation‑wide from a single workspace;

By contrast, Google’s Gemini for Workspace works only inside Google Meet and only if a host enables the paid Gemini Enterprise add‑on, producing speaker‑number labels, limiting transcripts and AI notes to eight languages with no dialect adaptation, omitting filler‑word cleanup, clips and custom terms, and saving files to the organiser’s Drive where outsiders need manual access, though it does provide a real‑time caption scrollback that Noota deliberately forgoes in favour of higher‑accuracy post‑meeting processing—making Gemini adequate for in‑Meet catch‑up inside a pure Google stack but leaving Noota the clear choice for cross‑platform, multilingual sales and recruiting teams that need depth, accuracy and frictionless knowledge sharing.

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Reports & Notes

Capability Noota Gemini (Workspace / Meet)
Meeting notes 🟢 🟢
Export / Download 🟢 🟢 Docs, Sheets or a Gmail draft
E‑mail recap pre‑generated 🟢 Customised (per template & role) 🟠 Default format only
Customise note structure 🟢 🔴
Templates per job / use‑case 🟢 🔴
Scorecard / conversational coaching 🟢 🔴
Auto meeting detection (joins & captures without user input) 🟢 🔴
Live coaching during call 🔴 🔴
Assign tasks from outcomes 🟠 Roll‑out under way 🟠 Suggested next steps

Noota delivers a fully structured, customizable, and intelligence‑driven note‑taking system: every call—sales, hiring, onboarding, or internal—flows automatically into role‑specific templates that surface summaries, decisions, action items, scorecard metrics, and coaching insights, all exportable as PDF, CSV, text, or pushed straight to your CRM, ATS, Notion, or Slack. Users can tweak layouts, create per‑job templates, and auto‑email context‑aware reports the moment a meeting ends, while Noota’s cross‑platform auto‑detection means you never have to remember to turn it on.

Gemini’s “Take notes with Gemini” in Google Meet can also spit out a recap, but it’s rigid and Meet‑bound : the output is a canned Google Doc in English (with a handful of additional languages now rolling out) that lands in the organiser’s Drive and is emailed only to permitted participants, with no template library, no field mapping, and no direct export beyond Google’s own apps.

While hosts can pre‑schedule auto‑start in Calendar, Gemini still relies on someone enabling the feature and provides no cross‑tool detection, so any Zoom, Teams, or phone conversation goes uncaptured. It lacks scorecards, coaching analytics, or deep customisation—turning it into a static recap layer inside the Google stack, whereas Noota turns meeting notes into a living system of intelligence that drives performance and follows your team wherever they talk.

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Knowledge Management

Capability Noota Gemini
Ask questions across all past meetings 🟢 Yes (multi‑meeting memory) 🔴 No (one meeting at a time)
Organization‑level knowledge 🟢 🔴 No (only meetings I participated)

With Ask Noota, you can ask questions across all past meetings, even those you didn’t attend, thanks to its multi-meeting memory and organization-level knowledge access. It understands context across time, speakers, and topics—making it a true source of collective intelligence.

Gemini, by contrast, is limited to single-meeting queries and only works on meetings you personally participated in. There’s no organizational visibility, no memory beyond one call, and no ability to aggregate insights at scale.

Noota’s Ask Noota acts like an enterprise‑wide memory: because every transcript lives in the same graph, you can pose an open‑ended question (e.g., “What objections did contractors raised about pricing last quarter?”) and it will reason across all recorded meetings—regardless of who attended— to surface the exact moments, speakers and follow‑up notes. That shared corpus gives every employee instantaneous access to the organisation’s collective experience, not just their own. Gemini, by contrast, can only interrogate the single Google Doc created for the meeting you’re in (or, via the Drive side panel, whatever individual files you explicitly “@‑mention”); it has no automatic, cross‑meeting index and is further constrained by Drive permissions, so you can’t mine conversations you didn’t attend. In short, Noota provides true multi‑meeting intelligence and organisation‑level knowledge, while Gemini remains a per‑file Q&A layer that stops at the edge of each individual meeting note.

Admin & Control

Feature Noota Gemini (Workspace / Meet)
Configurable recording (audio / video / none) 🟢 🟢 Yes — admin chooses per meeting
Centralised enable/disable of AI notes 🟢 🟢 Yes — admins can allow or block
Custom vocabulary 🟢 🔴
Sentiment analysis (GDPR‑toggleable) 🟢 Yes (can be disabled per policy) 🔴
Hybrid speaker detection 🟢 🔴
Smart participation rules (keyword triggers) 🟢 🔴

Noota gives administrators granular control—custom dictionaries, sentiment toggles, audio‑only recording, keyword‑driven capture rules, and global policy sets—so compliance and privacy teams can fine‑tune behaviour to real‑world regulations.

Gemini’s Meet admin panel offers only basic on/off and per‑meeting recording switches; it lacks custom vocabulary, sentiment analytics, speaker‑matching sophistication, and keyword triggers, although it does let Workspace admins centrally enable or disable the AI note‑taker.

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Support

Service element Noota Gemini (Workspace / Meet)
Online video resources 🟢 🟢
Dedicated account manager 🟢 Enterprise tier includes CSM 🟠 Premium Support
Training & personalisation 🟢 Enterprise 🔴
Chat & support 🟢 🔴

Noota surrounds customers with white‑glove service: real‑time chat inside the app, live training customised to each workflow, and a named account manager at the Enterprise level.

Gemini inherits Google Workspace’s strong 24/7 admin support and a broad library of self‑guided videos, but bespoke help costs extra—dedicated Technical Account Managers and premium training are only available as paid upgrades, and there’s no built‑in mechanism to tailor note‑taking or analytics to a customer’s specific playbook.

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Organization

Feature Noota Gemini (Workspace / Meet)
Search within meetings 🟢 🟢
Automatic folder distribution 🟢 Auto‑folders by team, client & template 🔴
Organisation‑level knowledge 🟢 Cross‑meeting graph, shared to all authorised users 🔴 Access limited to Drive permission on each note; no global index
Team workspaces 🟢 🔴
Meetings library 🟢 🔴
Smart filters 🟢 🔴 Only Drive’s generic search
Folders 🟢 🔴 Manual

Noota is engineered for organisational scale: every meeting funnels into a central, permission‑controlled library with auto‑foldering by client, deal stage or hiring pipeline, plus smart filters (participants, company, topics, sentiment). Search queries run across the whole corpus, empowering anyone to mine institutional knowledge.

Gemini’s Meet notes and transcripts, by contrast, are single files saved to the meeting organiser’s Drive. You can open each Doc and use standard text search or Drive’s “Ask Gemini” for that file, but there’s no cross‑meeting index, no automatic workspace hierarchy, and no metadata filters. Keeping knowledge in silos means teams can’t easily surface patterns or share insights at scale—each user must hunt through individual Drive folders (or hope the organiser shared the file in the first place). In short, Noota operates as a company‑wide knowledge base; Gemini remains a per‑meeting artefact repository.

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Integration

Integration target Noota Gemini (Workspace / Meet)
G‑Suite / Google Workspace 🟢 🟢
One Notes / OneDrive 🟢 🔴
CRM 🟢 HubSpot, Salesforce, Dynamics, Pipedrive 🔴
ATS 🟢 20 + platforms 🔴
Productivity 🟢 Notion, Slack 🔴
VoIP 🟢 Ringover, Aircall 🔴

Noota plugs straight into the daily revenue stack—major CRMs, 20‑plus ATSs, Slack, Notion, and even VoIP vendors—so meeting outputs land exactly where teams work.

Gemini’s Meet note‑taker stays inside Google Workspace: it can push a recap to Google Docs or draft an email in Gmail, but offers no native hooks into external CRMs, ATSs, Slack, or VoIP systems and zero Microsoft storage integration (OneNote / OneDrive).

That leaves organisations looking for multi‑tool workflows relying on manual copy‑paste or third‑party iPaaS bridges, whereas Noota ships with turnkey connectors.

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Conversation intelligence

Capability Noota Gemini (Workspace / Meet)
Single‑meeting AI insights 🟢 🟢
Key‑topic detection 🟢 🟢
Action‑item detection 🟢 🟢
Scorecard & coaching insights 🟢 🔴
Multi‑meeting AI insights 🟢 🔴
Keyword tracking 🟢 🔴
Sentiment analysis 🟢 Optional / GDPR‑toggleable 🔴
Speech analytics (pace, fillers, talk‑ratio) 🟢 🔴
Question detection 🟢 🔴

Noota goes well beyond the one‑off recap: it mines patterns across every call, tracks custom keywords, scores reps against playbooks and surfaces sentiment‑aware coaching dashboards—turning transcripts into a continuous improvement loop.

Gemini’s new Take notes feature is handy for single‑meeting summaries and will now append action items, but there’s no multi‑meeting memory, no coaching layer, no keyword or sentiment analytics, and no speech‑metric breakdowns.

In practice, Gemini gives you a neat recap doc; Noota delivers a full conversation‑intelligence stack that drives behavioural change and long‑term performance.

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Security

Capability Noota Gemini (Workspace / Meet)
Data‑retention window 🟢 3months on Free,unlimited on paid plans 🟢 Up to 18 months
SOC 2 Certification 🔴 Ongoing audit 🟢
SAML‑based SSO 🟢 🟢
GDPR compliance 🟢 Full (EU‑hosted by default) 🟢
Uses customer data to train AI models 🟢 🟢
Patriot Act exposure 🟢 No U.S. jurisdiction (EU datacentres) —
Text‑only recording mode 🟢 🟢
Private / regional storage 🔴 Soon 🟠 Plus customers
HIPAA/BAA coverage 🟠 🟢
0‑day vendor data retention 🟢 🔴 Not disclosed
EU‑only storage guarantee 🟢 🟠 Optional

What this means

  • Noota is architected for European data sovereignty: default EU storage, optional zero‑day deletion, audio‑only capture for privacy, and no U.S. legal exposure.
  • Gemini inherits Google’s robust compliance stack (SOC 2, ISO, HIPAA BAA, GDPR), doesn’t train on your content, and now offers 18‑month prompt retention with upcoming admin controls. Yet it still sits under U.S. jurisdiction and restricts strict EU‑only residency to premium editions, while offering no documented zero‑retention path.

For strictly EU‑focused, sovereignty‑sensitive organisations, Noota still provides finer‑grained control; Gemini is secure and compliant but tied to Google’s global footprint and retention defaults.

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Price

Plan tier Noota Google Workspace + Gemini
Free 🟢 Yes — 300 min/mo, 50 AI reports, mobile app 🔴
Pro / individual 🟢 $19 user/mo — 1 000 min, standard integrations, 10 AI credits 🟢 Business Standard plan ≈ $14 user/mo (AI now bundled)
Business / team 🟢 $39 user/mo — Unlimited usage, custom AI summaries 🟢 Business Plus ≈ $23 user/mo or Enterprise (quote)
Enterprise 🟢 Custom 🟢 Not disclosed
Additional costs 🟢 None — all features included per plan 🔴 Paid Google Workspace, VoIP subscription; total cost depends on edition and any premium support / data‑region add‑ons

‍Interpretation

  • Noota keeps pricing simple and à‑la‑carte: a true free tier, two flat paid tiers with all features unlocked, and bespoke enterprise deals that already include SSO, integrations and support.
  • Gemini is no longer a separate add‑on; its AI meeting notes come bundled in the underlying Workspace subscription. That lowers the entry price (≈ $14 user/mo on Business Standard) but means there’s no free level and you still pay for Workspace itself. Premium options—enhanced support, EU‑only data regions—add extra line items.

For startups or mixed‑tool organisations wanting rapid rollout and predictable cost, Noota’s model is typically cheaper and clearer. For companies already standardised on Google Workspace, Gemini’s meeting AI is “free” once you’re on the right edition—but there’s no lighter‑weight or à‑la‑carte offering.

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Conclusion

Section Noota Gemini (Workspace / Meet)
Transcription 28 ✅ 17
Recording 24 ✅ 9
Reports & Notes 15 ✅ 6
Knowledge 4 ✅ 0
Admin & Control 12 ✅ 4
Support & Success 8 ✅ 5
Organisation‑scale features 18 ✅ 2
Integrations 12 ✅ 2
Conversation Intelligence 18 ✅ 6
Security & Compliance 17 ✅ 16
Price & Packaging 10 ✅ 10 ✅
TOTAL 166 ✅ 77

Reading the numbers

  • Noota wins 9 of the 11 scoring categories and more than doubles Gemini’s overall tally (166 pts vs 71 pts).
  • The largest margins appear in Recording, Organisation‑scale features, Integrations, Conversation‑intelligence and Admin controls — all areas where Gemini offers little or no capability outside the Google‑Meet call itself.
  • Gemini’s lone competitive section is Security/Compliance (17 pts vs 16 pts), reflecting Google’s strong certification stack; it also stays reasonably close on basic Transcription and Support.
  • For companies that operate on multiple meeting platforms, need deep analytics, or require workflow‑level customisation, Noota’s point advantage translates directly into day‑to‑day functional head‑room. Gemini remains attractive for organisations already locked‑in to Google Workspace that only need single‑meeting summaries inside Meet.

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FAQ

How does Noota help recruitment teams save time?
It automates interview transcriptions, generates structured candidate reports, and updates ATS records—eliminating hours of manual work
Can Noota analyze candidate skills and soft skills?
Yes! It extracts and organizes candidate responses, providing insights into qualifications, communication style, and confidence levels.
How does Noota support sales teams?
It records sales calls, tracks key objections, identifies buying signals, and integrates with CRMs for automated follow-ups.
Can Noota help in project management and decision-making?
Yes, it captures meeting discussions, highlights key takeaways, and ensures alignment by making past meetings easily searchable.
Which platforms does Noota support for recording and transcription?
It works with Google Meet, Zoom, Teams, Webex, and even in-person meetings—offering high-accuracy transcription in 50+ languages.
See more
Does Noota integrate with CRM, ATS, and productivity tools?
Yes! It connects with Salesforce, HubSpot, BullHorn, Notion, Slack, and many more, ensuring smooth data transfer.
Can Noota generate follow-up emails and reports automatically?
Yes, it drafts emails based on meeting content and creates structured reports, so you never miss an action item.
How does Noota ensure security and compliance?
All data is encrypted, stored in EU data centers, and meets strict compliance standards, including GDPR, SOC2, and ISO 27001.
What is the custom summary and what’s it for?
The custom summary is a template that enables you to structure your meeting minute. You can create as many custom summaries as you like!
Can I transcribe an audio or video file I've already recorded?
Yes, you can transcribe a document that has already been recorded. Simply upload it to the Noota interface.
How does the recording work, with or without a bot?
You can record in two ways: using the Noota extension or by connecting your calendar.

In the first case, you can directly activate recording as soon as you join a videoconference.

In the second case, you can add a bot to your videoconference, which will record everything.
Can I transcribe and translate into another language?
Over 80 languages and dialects are available for transcription.

Noota also enables you to translate your files into over 30 languages.
Is the data integration  into my ATS secure?
Yes, your interview data is transmitted securely to your ATS.
How does conversational intelligence work?
Conversational intelligence is based on NLP analysis of the words and intonation used by each participant to identify emotions and behavioral insights.
Why is it important to conduct structured interviews?
Numerous studies have proven the accuracy, efficiency and objectivity of structured interviews. By asking each candidate the same questions in the same way, you streamline your interview process and reduce the influence of cognitive bias.
Why should I generate an interview report ?
An interview report helps pooling standardized information on your candidates, sharing it with all stakeholders and objectifying your assessment. Clear, structured data enables you to make more informed recruitment decisions.
How are job ads generated?
Our job ads generator leverage the latest LLMs to turn the data from your meeting or brief into an eye-catching and easy-to-read job description.
Do I have to change the way I conduct interviews?
No, Noota is just an assistant to your work. You can continue to conduct interviews as you do today. To improve the accuracy of the report, you should customize the interview templates based on your existing list of questions.
Can I remove my data from Noota?
Yes, just use the delete function on our interface and within 24 hours we'll have deleted this data from our database.
Can I record my meetings over the phone or in person?
Yes, Noota includes a built-in recorder to capture sound from your computer, and soon from your phone.
Do the candidates have access to the AI notes?
No, you manage the accessibility of the data you record. If you want to share it with them as feedback, you can. Otherwise, it won't be accessible to them.
Does Noota evaluate candidates?
No, Noota records, transcribes and summarizes your interviews. It helps you make informed decisions with clear information about the candidate. But it's not a substitute for your own judgment and assessment skills.

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