You try to listen, type, and think all at once. Something always slips.

That’s where phone call transcription software comes in.

In this guide, we’ll walk you through the best transcription tools built specifically for phone calls.

1. Noota: Smart Transcription for Smarter Calls

Noota is an all-in-one AI-powered call assistant built for people who talk for a living.

Record Every Call Automatically

Noota lets you make calls directly from your browser or mobile app.
The moment you start talking, it starts recording and transcribing in real time.

No buttons to push. No settings to adjust.
Just click and talk.

One-Click Dialing from Any Web Page

See a phone number on LinkedIn or your CRM?
Noota detects it instantly. One click, and you’re calling.

Instant AI Summaries After Every Call

Noota instantly generates a call summary with key insights, action items, and highlights.
No more scrambling to remember what was said—or what needs to happen next.

You can even customize the summary format based on the type of call: interview, client check-in, discovery call, and more.

Smart Number Detection + CRM Sync

Call someone from your CRM or ATS, and Noota automatically logs the summary in the right place once you're done.
Your records stay clean and up to date—without manual entry.

Powerful Search When You Need It

Need to revisit a past call? Noota’s AI-powered search helps you find anything in seconds.

Search by keyword, topic, or speaker.
You’ll find exactly what you need—whether it’s a candidate's salary expectations or a client’s buying signal.

Integrates With Your Tools

Noota works with platforms like HubSpot, Salesforce, Notion, and more.
You don’t have to change your workflow. Noota just fits right in.

Pricing & Plans

• Starter – Free: Basic call recording and transcription
• Pro – €15/month: Unlimited transcripts, summaries, and CRM integrations
• Team – Custom: Team dashboards, analytics, and priority support

Try it out for free here.

2. CallHippo: Built-In Transcription for Business Calls

CallHippo is a virtual phone solution designed for teams that make and receive a lot of calls.

Cloud-Based Calling with Transcription

CallHippo gives you virtual phone numbers in over 70 countries.
You can make calls from your browser, mobile app, or desktop dashboard.

Every call is automatically recorded and transcribed in the background.
Once the call ends, the transcript appears inside your CallHippo dashboard.

It’s fast, reliable, and always on.

Real-Time Logging in CRM

CallHippo connects with tools like HubSpot, Salesforce, Zoho, and Pipedrive.

So when you finish a call, the transcript and call notes go straight into the right contact record.
No more copy-pasting or uploading files.

This saves you time and keeps your data clean—especially helpful for busy recruiters or sales reps.

Search and Analyze Your Calls

Once transcribed, your calls become searchable.

You can search by name, keyword, or even topic to find the exact moment a question was asked or a decision made.

For team leaders, CallHippo offers call analytics to track call volume, duration, and outcomes.
This makes it easier to coach reps and spot performance trends.

Works for All Types of Teams

Whether you’re running a hiring agency, inside sales team, or customer support desk, CallHippo fits the bill.

You can set up call queues, record voicemail drops, and route calls automatically.
It’s more than just transcription—it’s your full call infrastructure.

Pros

✅ All-in-one calling and transcription platform
✅ Seamless CRM integration
✅ Smart call routing and team management
✅ Searchable transcripts for follow-ups
✅ Supports international calling

Cons

❌ More complex than a standalone transcription tool
❌ Some advanced features require higher-tier plans
❌ Transcription accuracy depends on audio quality

Pricing

• Basic: Free (with limited features)
• Starter: From $20/user/month
• Professional: From $35/user/month – includes call analytics and CRM integrations
• Ultimate: From $50/user/month – full feature access, including transcription

3. Ringover: Integrated Call Transcription for Business Teams

Ringover combines VoIP services with built-in transcription capabilities.

Real-Time Transcription for Every Call

Ringover automatically transcribes all your calls and voicemails in real-time. As you converse, the software captures and converts speech into text, providing immediate access to the call's content. This feature is invaluable for sales teams, recruiters, and customer support agents who need to reference call details promptly.

Seamless CRM Integration

Understanding the importance of streamlined workflows, Ringover integrates effortlessly with popular CRM systems like Salesforce, HubSpot, and Zoho. This means that your call transcripts are automatically linked to the relevant contact or deal, eliminating the need for manual data entry and ensuring that your records are always up-to-date.

Searchable and Organized Transcripts

With Ringover, your transcribed calls are not just static text files. They are organized, searchable documents that allow you to quickly locate specific information using keywords or phrases. This functionality is particularly useful when reviewing past conversations or preparing for follow-up calls.

User-Friendly Interface

Ringover's intuitive dashboard makes it easy to manage your calls and access transcriptions. Users can filter calls by date, contact, or team member, and view transcripts alongside call recordings for a comprehensive overview.

Pros

• Real-time transcription of calls and voicemails
• Automatic integration with major CRM platforms
• Searchable and well-organized transcripts
• User-friendly interface suitable for teams of all sizes

Cons

• Transcription accuracy may vary with background noise
• Advanced features may require higher-tier plans

Pricing

• Smart Plan: €19/user/month – Includes unlimited calls and basic features
• Power Plan: €29/user/month – Adds CRM integrations and advanced analytics
• Enterprise Plan: Custom pricing – Tailored solutions for large organizations

Ringover offers a 7-day free trial, allowing you to experience its features firsthand before committing.

4. Dialpad: Real-Time Transcription Built into Your Phone System

Dialpad offers real-time transcription, AI-powered assistance, and seamless integrations.

Live Transcription as You Talk

With Dialpad, every call you make is transcribed in real time. As you speak, the words appear on your screen, allowing you to stay focused on the conversation without worrying about taking notes.

This feature is especially useful for sales calls, interviews, and support conversations where capturing details is crucial.

AI-Powered Assistance

Dialpad's AI doesn't just transcribe; it also provides real-time assistance. It can offer suggestions, highlight action items, and even detect customer sentiment during the call.

This means you can respond more effectively and ensure that important points aren't missed.

Seamless Integration with Your Tools

Dialpad integrates with popular tools like Salesforce, HubSpot, and Google Workspace. This ensures that your call data, transcripts, and notes are automatically synced with your existing workflows.

No need to manually transfer information between systems—saving you time and reducing errors.

Accessible Anywhere

Whether you're in the office or on the go, Dialpad's mobile and desktop apps keep you connected. You can make calls, view transcriptions, and access call summaries from any device.

This flexibility ensures that you and your team can stay productive, no matter where you are.

Pros

• Real-time transcription during calls
• AI-driven insights and assistance
• Integration with major CRM and productivity tools
• Accessible on multiple devices
• User-friendly interface

Cons

• Some advanced features may require higher-tier plans
• Initial setup and integration can take time

Pricing

• Standard Plan: $15/user/month – Includes unlimited calling, real-time transcription, and integrations.
• Pro Plan: $25/user/month – Adds CRM integrations, analytics, and more.
• Enterprise Plan: Custom pricing – Offers advanced features and support for larger teams.

You can start with a free trial to see if Dialpad fits your needs.

5. Enthu.AI: Real-Time Transcription and Conversation Intelligence

Enthu.AI not only transcribes your calls but also provides insights to enhance performance.

Live Transcription for Phone Calls

Enthu.AI captures and transcribes your phone conversations in real time. Whether you're using a dialer or a conferencing platform, it ensures every word is recorded accurately. This feature is invaluable for sales teams, recruiters, and support staff who need immediate access to call details.

AI-Powered Insights

Beyond transcription, Enthu.AI analyzes your calls to provide actionable insights. It identifies key moments, tracks sentiment, and highlights areas for improvement. This helps teams refine their communication strategies and improve customer interactions.

Seamless Integration

Enthu.AI integrates with popular tools like Zoom, AirCall, CallHippo, Cloudtalk, Dialpad, Webex, and Outreach. This ensures that your call data flows smoothly into your existing workflows, saving time and reducing manual effort.

User-Friendly Interface

The platform boasts an intuitive interface that makes it easy to navigate and use. Users can quickly access transcripts, analyze call data, and generate reports without a steep learning curve.

Pros

• Real-time transcription with high accuracy
• AI-driven insights for performance improvement
• Integrates with major communication tools
• User-friendly interface

Cons

• Some users have reported occasional glitches in the transcript editor
• Auto-saving issues have been noted by a subset of users

Pricing

Enthu.AI offers competitive pricing tailored to different business needs. While specific pricing details are not publicly listed, interested users can contact the company for a customized quote based on their requirements.

6. AI Phone: Real-Time Transcription and Translation for Multilingual Calls

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AI Phone is an AI-powered app provides real-time transcription and translation in over 100 languages.

Real-Time Transcription and Translation

AI Phone excels in delivering instant transcription and translation during live calls. Whether you're speaking with clients, candidates, or colleagues in different languages, the app transcribes and translates the conversation in real time. This feature is particularly beneficial for global teams and international recruitment

Multi-Platform Compatibility

The app is designed for versatility, compatible with both Android and iOS devices. This ensures that you can access its features regardless of your preferred mobile platform, making it convenient for professionals on the go.

User-Friendly Interface

AI Phone boasts an intuitive interface that simplifies the process of initiating calls, selecting languages, and viewing transcriptions. The straightforward design minimizes the learning curve, allowing users to focus on their conversations without technical distractions.

Pros

• Supports over 100 languages for transcription and translation
• Real-time processing ensures immediate results
• Compatible with both Android and iOS platforms
• User-friendly interface simplifies operation‍

Cons

• Requires a stable internet connection for optimal performance
• May have limitations in noisy environments
• Advanced features might be restricted to premium versions

Pricing

AI Phone offers a free version with basic features, suitable for occasional users. For professionals requiring advanced capabilities, premium plans are available, providing enhanced transcription accuracy, additional language support, and priority customer service. Pricing details can be found on their official website.

7. Transkriptor: Multilingual Transcription for Phone Calls

Transkriptor offers real-time transcription, speaker identification, and AI-generated summaries.

Real-Time Transcription with Speaker Identification

Transkriptor provides real-time transcription for phone calls, ensuring that every word is captured as it's spoken. Its speaker identification feature distinguishes between different voices, making the transcripts clearer and more organized.

Multilingual Support

With support for over 100 languages, Transkriptor is designed for global communication. Whether you're conducting interviews, meetings, or customer support calls in various languages, this tool ensures accurate transcription across the board.

AI-Generated Summaries

After each call, Transkriptor can generate concise summaries, highlighting key points and action items. This feature saves time and helps you quickly grasp the essence of lengthy conversations.

User-Friendly Interface

Transkriptor boasts an intuitive interface that simplifies the transcription process. Users can easily upload recordings, view transcripts, and export them in various formats like TXT, DOCX, and PDF.

Pros

• Real-time transcription with speaker identification
• Supports over 100 languages
• AI-generated summaries for quick insights
• User-friendly interface with multiple export options

Cons

• May require a stable internet connection for optimal performance
• Advanced features might be limited to higher-tier plans

Pricing

Transkriptor offers a free trial for new users. Paid plans start at $9.99 per month, providing additional features like increased transcription minutes, priority support, and advanced export options.

8. Otter.ai: Reliable Transcription for Phone Calls

Otter.ai also provides call transcription with its dedicated app:

Easy Call Recording with Mobile App

Otter’s mobile app is built for people who are always on the move.

You can record phone calls directly from your smartphone.
Start the Otter app, hit “Record,” and place your call on speaker. Otter transcribes as you talk.

It works well for interviews, check-ins, or quick follow-up calls.
And since it’s speaker-based, you don’t need special hardware.

Live Transcription as You Speak

Otter gives you real-time transcription during phone conversations.

You can watch the text appear on your screen as you talk.
This helps you stay focused—and ensures nothing gets missed.

After the call, you can edit the transcript, add highlights, or insert notes for context.

Smart Highlights and Search

Otter automatically highlights key phrases and generates summaries.
You can also search your transcripts by keyword, making it easy to find specific details from past calls.

That’s perfect when you need to pull up a candidate's quote or revisit a client’s request.

You can also organize transcripts into folders and share them with teammates.

Phone Call Use Cases

Otter is widely used by:

• Recruiters capturing candidate answers
• Journalists recording phone interviews
• Sales reps logging prospect conversations
• Managers keeping track of team calls

It’s a solid choice if you rely on your phone and need quick, searchable notes afterward.

Pros

✅ High transcription accuracy
✅ Clean mobile interface
✅ Supports speaker identification
✅ Real-time transcription and highlighting
✅ Easy to share and export

Cons

❌ Speaker mode required for phone calls (no direct dial-in)
❌ No built-in CRM integration
❌ Transcription quality may drop with poor audio

Pricing

• Free Plan: 300 transcription minutes/month
• Pro Plan: $16.99/month – more minutes, priority support, and advanced features
• Business Plan: $30/month/user – team collaboration and admin tools