Meeting bots join your calls, take notes for you, and summarize what matters.

But which meeting bot should you choose?

In this article, you’ll learn how meeting bots work and the best meeting bots on the market or open-source.

What is a Meeting Bot ?

A meeting bot is an AI assistant that joins your meetings. It records, transcribes, and summarizes everything for you. You don’t need to take notes or worry about missing key points.

Once the meeting ends, you get a full transcript. You also receive a short summary with decisions, tasks, and key moments.

How does it work?

Most meeting bots integrate with your calendar and video platforms. They work with Zoom, Microsoft Teams, Google Meet, and others.

You invite the bot to your meeting—just like any other participant. It joins automatically or manually, depending on your settings.

Once in the meeting, it listens to the conversation. The AI transcribes what everyone says, in real time or right after the call.

It then uses natural language processing (NLP) to detect:

• Who said what
• When things were said
• What key decisions and action items came up

After the meeting, you get the output directly in your inbox or preferred tool.

What do you get from it?

With a meeting bot, you get:

• A searchable transcript to review what was said
• A smart summary with decisions, tasks, and follow-ups
• Action items you can instantly share with your team
• Time-stamped highlights for key moments

What about privacy?

Most bots offer privacy controls. You decide when and how the bot joins meetings.

Many tools also support compliance with GDPR, SOC-2, or other standards. Your data stays secure and accessible only to you.

Best Meeting Bots

Now let’s look at the best one for recruiters and managers like you.

That’s where Noota comes in.

Why Noota?

Noota is a smart meeting assistant. It helps you record, transcribe, and summarize your meetings—automatically.

It works with Zoom, Microsoft Teams, Google Meet, and even in-person meetings. You decide when it joins. It can join every meeting automatically or just the ones you choose.

Once in the meeting, Noota does the work for you. It captures what’s said, identifies who’s speaking, and creates a clear summary.

You stay focused on the conversation. Noota handles the rest.

Key Features

1. Accurate Transcription
Noota turns speech into text—quickly and accurately. You get a full transcript, speaker by speaker. It works in multiple languages, so you’re covered no matter who you speak with.

2. Smart Summaries
After each meeting, Noota gives you a summary. It includes key decisions, action items, and highlights. You can share it instantly with your team or keep it for reference.

3. Real-Time Guidance
Noota can guide you during your meetings. It detects specific keywords or phrases you set. If something important comes up, it alerts you live. That means better follow-ups, on the spot.

4. Custom Templates
You can tailor your summaries to your workflow. Choose what sections to include—like next steps, tasks, or open questions. It’s your meeting, your way.

5. Integrations
Noota connects with your tools—ATS, CRM, Slack, Notion, and more. Meeting notes flow directly where you need them. No copy-paste, no extra work.

6. Privacy Controls
You control when Noota records. You can pause, stop, or delete recordings anytime. Noota is GDPR-compliant, so your data stays safe and private.

Pricing

Noota offers flexible pricing for individuals and teams.

• Free Plan
  Record up to 3 meetings per month. Includes transcription, summary, and basic features.
• Pro Plan – €20/month
  Unlimited meetings, advanced summaries, real-time guidance, and integrations. Perfect for recruiters or managers who run interviews or regular team meetings.
• Team Plan – Custom Pricing
  For teams who want shared workspaces, admin controls, and priority support. Pricing depends on the number of users and usage.

You can start with the free plan. Then upgrade if you need more.

Open Source Meeting Bots

Prefer to build your own meeting solution? Want full control over your meeting data?

Open source meeting bots might be for you.

1. Meetily – Privacy-First Local Bot

What it does
Meetily is a local app that transcribes and summarizes your meetings. It works on your device, without sending data to the cloud.

You record your call, upload it to Meetily, and get a transcript. It also highlights tasks, decisions, and key moments.

It’s perfect if you care about privacy and want full control.

Key Features

• Local audio and video transcription
• Summaries with decisions and action items
• Searchable transcripts
• Works offline

Good for
Managers and recruiters who want private notes. Especially useful for sensitive meetings or interviews.

Pricing
Free. Open source under MIT license.

2. Attendee.dev – Build Your Own Meeting Bot (API)

What it does
Attendee.dev offers a REST API to create your own meeting bot. The bot can join Zoom, Google Meet, and Microsoft Teams.

It records the meeting, extracts audio, and sends you data to process. You handle transcription and summaries using your own tools.

Key Features

• Bot auto-joins meetings via API
• Records audio/video
• Send data to your own server or processing tool
• Scalable for teams or custom use cases

Good for
Tech teams that want to automate meetings at scale. Useful if you already have transcription tools and just need a bot.

Pricing
Free API with community support. Self-hosting costs depend on usage.

3. MeetingBot – Self-Hosted Meeting Bot Framework

What it does
MeetingBot is a full framework for building your own bot. It uses Terraform and AWS to set up everything—bot hosting, recording, and basic processing.

You can customize the bot’s behavior. Decide when it joins, what it records, and how it stores files.

Key Features

• Joins meetings automatically
• Records and stores data
• Deploys via Terraform
• Fully customizable

Good for
Companies with IT resources. Ideal for teams who want control and scalability.

Pricing
Free. Open source under Apache license.