Comparison
Last updated: November 4, 2026
Choose Noota if you want ISO 27001 certified security, CRM sync from €19 and meetings recorded without a bot. Choose Happy Scribe if your main work is media transcription, subtitling or human translation.
Happy Scribe suits media transcription, video subtitling, and human translation services, starting at $8.50 per month for individuals and $59 per month for a 5-seat Business plan (billed annually). Noota suits commercial meeting automation, recording macOS and Windows audio directly without an attendee bot and syncing with roughly 45 CRMs starting at €19 per user per month net of VAT (€1,140 per year for 5 users). Happy Scribe Business costs less in nominal terms (different currencies), but it is a media transcription product without CRM sync, and we did not find native CRM integrations in its published directory.
| Criterion | Noota | Happy Scribe |
|---|---|---|
| Core Focus | Meeting Intelligence Live meeting automation, sales notes, CRM custom field mapping, bot-free desktop capture. | Media & Subtitling Audio/video file transcription, video subtitling editor, professional human proofreading. |
| Meeting Recording | Bot-Free Desktop Capture Native macOS and Windows apps capture system audio directly. Optional calendar bot. | Calendar Bot AI Notetaker joins Zoom, Meet, and Teams calls as a bot. Browser and mobile audio recording. |
| Meeting Length Limits | 10 Hours / Session Published session limit of 10 hours per meeting. | Tiered Limits Free: 45 min. Basic: 90 min. Pro & Business: no limit on recording duration. |
| Pre-Recorded Media Uploads | Up to 4 GB & 10 Hours Direct file upload interface included on web platform. | 46 Media Formats No published file size limit. Uploaded files consume annual transcription minute pools. |
| CRM Integrations | ~45 CRMs Supported Salesforce, HubSpot, Pipedrive, folk included on Pro (€19/user/mo net). | No Native CRM We did not find active CRM integrations (HubSpot listed as coming soon). Zapier available. |
| 5-User Team TCO (Annual) | €1,140 / Year Net of VAT Pro plan: 5 seats × €19/mo × 12. Monthly billing: €1,740/year. | $708 / Year Business plan: $59/mo × 12 (5 seats included). Monthly billing: $1,068/year ($89/mo). |
| Security & Data Hosting | ISO 27001 Certified SOC 2 Type 2 in progress. EU default hosting (Belgium/Netherlands); France (Scaleway/Bleu) on Enterprise. | SOC 2 Type II Certified Tier IV ISO 27001 host data centers. Hosted in EU (Ireland, Germany, France). |
| AI Model Training | Zero Training Policy Noota states customer data is not used to train AI models on any plan. | Opt-In Model Happy Scribe states customer data is not used for AI training unless explicitly opted in. |
Prices and specifications verified on October 29, 2026. Noota prices in Euros (€) net of VAT. Happy Scribe prices in US Dollars ($). Sources: noota.io and happyscribe.com.
Answer three questions about your meeting workflow to receive an honest recommendation.
1. Primary audio workflow and objective:
2. Meeting capture method and bot preference:
3. CRM automation and post-processing needs:
Noota syncs meeting summaries and custom fields directly into Salesforce, HubSpot, and Pipedrive starting at €19/user/mo net, while Happy Scribe does not currently offer active CRM sync.
Noota's Desktop app records without a bot. Happy Scribe's notetaker joins calls as a bot.
Happy Scribe's AI Notetaker joins Zoom, Google Meet and Teams calls through calendar sync, and it also offers a browser recorder and mobile apps. We did not find a bot-free desktop app: its desktop apps are listed as coming soon.
Noota's Desktop app (macOS and Windows) captures your computer's audio on Pro, Business and Enterprise, so no bot appears in the participant list, and keeps the audio synced with the transcript. A calendar bot is also available. Tell participants you are recording, as with any tool.
Explore how Noota compares to other meeting assistants and transcription tools.
Notice a discrepancy? Email our team at contact@noota.io for updates within 5 business days.
Noota Pro against Happy Scribe Business (5 seats included), annual billing; currencies are not converted. Happy Scribe bills in file minutes, Noota in AI credits.
Happy Scribe Business (5 Seats)
$708
Includes 5 seats, 72,000 minutes per year of AI file transcription and team workspaces. Pro (3 seats included plus 2 extra seats at $19, about $57 per month, 7,200 minutes per year) comes to about $684/yr for 5 seats.
Noota Pro (5 Seats)
€1,140
Includes CRM field sync with auto-completed fields that does not use AI credits, meetings recorded without a bot, recordings up to 10 hours, file uploads up to 4 GB and 100 AI credits per user per month.
List prices from each vendor's pricing page; extra Happy Scribe file minutes cost $0.20 each and human proofreading starts at $2.00 per minute. Happy Scribe's list price is lower, but it is a media transcription product without native CRM sync.
Every line comes from each vendor's public pricing, security and privacy pages. When a vendor doesn't publish something, we say so.
| Criterion | Noota | Happy Scribe |
|---|---|---|
| Platform & Meeting Capture | ||
| Meeting capture method | Bot-Free Desktop Desktop app captures computer audio directly on macOS and Windows without bot. | Calendar Bot AI Notetaker joins Zoom, Meet, and Teams calls as a bot. Browser and mobile audio recording. |
| Meeting session length | 10 Hours / Meeting Published limit of 10 hours per meeting session. | Tiered Limits Free: 45 min. Basic: 90 min. Pro & Business: no duration limit per recording. |
| Pre-recorded file uploads | Up to 4 GB & 10 Hours Direct audio and video file uploads on web platform. | 46 Formats (No Size Limit) Supports 30 audio and 16 video formats with no published file size limit. |
| Data Residency, Security & Compliance | ||
| Security certifications | ISO 27001 Certified SOC 2 Type 2 examination in progress. | SOC 2 Type II Certified Tier IV ISO 27001 host data centers. Audited by Prescient Assurance. |
| Data hosting locations | 100% EU & France EU default (Belgium and Netherlands); France (Scaleway Paris and Bleu) for Enterprise. | European Union Hosting Primary data centers in Ireland, Germany, and France. Based in Dublin, Ireland. |
| AI model training policy | Zero Model Training Noota states customer data is not used to train AI models on any plan. | Opt-In Model Happy Scribe states customer data is not used for AI training unless explicitly opted in. |
| CRM & Workflow Automations | ||
| Native CRM sync | ~45 CRMs Supported Included in Pro (€19/mo net) across Salesforce, HubSpot, Pipedrive, and folk. | No Native CRM We did not find active native CRM sync in published directory (HubSpot listed as coming soon). |
| Subtitles and captioning editor | Meeting Focus Interactive transcript player synchronized with audio for verification and quotes. | Full Subtitle Suite Waveform editor, timecodes, CPS/CPL compliance, video preview, exports in SRT, VTT, STL, EDL. |
| Pricing, TCO & Requirements | ||
| Entry paid plan (annual) | €19 /user/mo net Billed annually at €228/user/yr (Pro). Monthly billing: €29/mo. | $8.50 /mo ($102/yr) Basic plan (1 seat, 1,440 min/yr AI transcription). Monthly: $17/mo. |
| 5-user team cost (annual) | €1,140 / Year Net of VAT Pro plan: 5 seats × €19 × 12. Monthly billing: €1,740/year. | $708 / Year Business plan: $59/mo × 12 (5 seats included). Monthly: $1,068/year ($89/mo). |
FAQ
Short answers, sourced from each vendor's public pages.
Still have a question? Talk to our team
Happy Scribe is a media transcription, subtitling and human translation product that also offers a meeting notetaker, billed in file minutes. Noota is built around meetings, with ISO 27001 certification, meetings recorded without a bot and CRM sync across around 45 CRM and ATS integrations from the Pro plan; Happy Scribe lists HubSpot as coming soon and we did not find native CRM integrations.
Yes, with the Desktop app (macOS and Windows) on Pro, Business and Enterprise; a calendar bot is also available, and you should tell participants you are recording. Happy Scribe's AI Notetaker is a bot that joins Zoom, Google Meet and Teams calls through calendar sync; it also offers a browser recorder and mobile apps, and its desktop apps are listed as coming soon. Noota records up to 10 hours and accepts file uploads up to 4 GB and 10 hours. Happy Scribe caps meetings at 45 minutes on Free and 90 minutes on Basic, with no published limit on Pro and Business, and its 46 upload formats have no published file size limit but use the plan's minute quota.
For 5 users, Noota Pro costs €1,140 per year on annual billing or €1,740 on monthly billing. Happy Scribe Business costs $708 per year on annual billing or $1,068 on monthly billing, with 5 seats and 72,000 minutes per year included; Pro with 2 extra seats costs $684 per year for 5 seats. Extra file minutes cost $0.20 each and human proofreading starts at $2.00 per minute. Currencies are not converted. Happy Scribe's list price is lower, but it is a media transcription product without native CRM sync.
Noota stores data in the European Union on Google Cloud (Belgium and Netherlands), offers Scaleway (Paris) and Bleu for Enterprise, and does not train AI models on customer data on any plan. Happy Scribe hosts in the EU (AWS and Heroku in Ireland, Hetzner in Germany, Wasabi in France), is SOC 2 Type 2 audited, and per its Terms of Use does not use your content to train machine-learning models unless you opt in.
On the numbers each vendor publishes, yes: Happy Scribe lists 120+ transcription languages, plus 80+ automated and 60+ human translation languages, while Noota transcribes in 50+ languages.
Run Noota next to Happy Scribe on your next meeting with the free plan: nothing to uninstall.
Try now
Try Noota alongside Happy Scribe on your next call.
