Comparison
Last updated: November 4, 2026
Choose Noota if you want ISO 27001 certified security, meetings across Google Meet, Zoom and Teams, and CRM field sync from €19. Choose Gemini in Google Meet if your organisation runs on Google Workspace and holds its calls in Meet.
Noota is an EU-hosted meeting assistant starting at €19/mo net that works across Google Meet, Zoom, Teams, and in-person calls with custom CRM field mapping. Google Gemini in Google Meet is an integrated feature in Google Workspace Business Standard and above (€11.50/user/mo net) designed specifically for Google Meet calls.
| Criterion | Noota | Gemini in Google Meet |
|---|---|---|
| Platform coverage | Meet, Teams, Zoom Works across Google Meet, Microsoft Teams, Zoom & in-person | Google Meet Only Documented for Google Meet; we did not find external Teams/Zoom support |
| Audio file archiving | Full Audio Retention Desktop app saves complete audio file, speaker turns, and notes | Notes in Google Doc Generates Google Doc notes; audio requires separate Meet recording |
| Language versatility | 50+ Languages Supports 50+ languages and generates summaries in your chosen language | 8 Languages (Single) Supports 8 languages; single spoken language per call (no mixed languages) |
| CRM field mapping | Included on Pro Direct property mapping in Salesforce, HubSpot, Pipedrive, folk | Google Doc in Drive Outputs to Google Doc; we did not find native CRM property mapping |
| In-person & file uploads | Up to 10h + File Imports Upload audio/video files up to 4 GB; continuous 10h sessions | Live Meet Only We did not find standalone file uploads or in-person recording in Meet |
| Software prerequisites | Standalone App No office suite required; €19/mo (Pro, annual) or €29/mo | Integrated in Workspace Included in Google Workspace Business Standard (€11.50/user/mo net) |
| Data hosting & residency | 100% EU & France Google Cloud EU; hosting in France on Scaleway & Bleu | Google Cloud Google Cloud infrastructure with European data storage options |
| Security certifications | ISO 27001 Certified ISO 27001 certified; SOC 2 Type 2 in progress | ISO 27001 & SOC 2/3 Certified under ISO 27001, SOC 2 Type II, and SOC 3 |
Vendor documentation verified on October 29, 2026. All prices quoted in EUR net of VAT.
Answer three questions about your meeting workflow to receive an honest recommendation.
1. Where do your team's meetings take place?
2. Does your company subscribe to Google Workspace Business Standard and above?
3. How do you process meeting action items and minutes?
Clients frequently invite your team to Zoom or Microsoft Teams calls. Gemini in Meet cannot record outside Google Meet, leaving massive gaps.
Gemini's notes work in Google Meet. Noota records Meet, Zoom and Teams.
Gemini's 'Take notes for me' runs in Google Meet and creates a Google Doc in the host's Drive, attached to the Calendar invitation. It does not create an audio file unless the host starts cloud recording. We did not find support for Zoom or Teams.
Noota's Desktop app (macOS and Windows) captures your computer's audio on Pro, Business and Enterprise, so no bot appears in the participant list, and keeps the complete audio file. A calendar bot for Meet, Teams and Zoom is also available. Tell participants you are recording, as with any tool.
Explore how Noota compares to other meeting assistants and transcription tools.
Notice a discrepancy? Email our team at contact@noota.io for updates within 5 business days.
Noota Pro against Google Workspace Business Standard (Gemini in Meet), 5 users, annual billing, EUR net of VAT; list prices.
Google Workspace Business Standard (5 Seats)
€690
Includes Gmail, Drive, Docs and Gemini in Meet ('Take notes for me'), billed annually. Flexible monthly billing at €13.80 per user comes to about €828/yr for 5 users.
Noota Pro (5 Seats)
€1,140
Includes CRM field sync with auto-completed fields that does not use AI credits, Meet, Zoom and Teams coverage, 50+ languages, recordings up to 10 hours, file uploads up to 4 GB and the full audio file kept for every recording.
List prices from each vendor's pricing page. Google's price covers all of Workspace (Gmail, Drive, Docs), not only meeting notes; Noota Pro adds CRM sync and multi-platform capture.
Every line comes from each vendor's public pricing, security and privacy pages. When a vendor doesn't publish something, we say so.
| Criterion | Noota | Google Gemini for Workspace |
|---|---|---|
| Ecosystem & Platform Coverage | ||
| Meeting platform support | Supported Google Meet, Microsoft Teams, Zoom, phone calls & in-person meetings | Ecosystem Lock-In Strictly tied to Google Meet ("Take notes for me"); no native Teams or Zoom capture |
| Bot-free audio capture | 100% Bot-Free Discrete desktop system audio desktop capture without bots on any video app | Ecosystem Lock-In Integrated within Google Meet interface; not available outside Meet |
| Max recording duration | Up to 10 Hours Up to 10 hours per meeting; unlimited uploads (files up to 4 GB) | Capped Duration Tied to Google Meet session length limits |
| Data Residency & Hosting | ||
| Data hosting residency | 100% EU & France 100% European Union on Google Cloud (Belgium/NL) + French Scaleway (Paris) & Bleu on Enterprise | US Cloud Hosting Standard Google Workspace data residency; US Cloud Act jurisdiction |
| Security certifications | Official Audit ISO 27001 certified corporate-wide; SOC 2 Type 2 in progress | Datacenter Only ISO 27001 / SOC 2 certified at Google infrastructure level |
| AI model training policy | Zero Training Strict zero training on customer data across all plans, including Free | Policy Stated Workspace commercial terms state no training on tenant data |
| Workflows & Integrations | ||
| External client meetings | Supported Records any external client call on Zoom or Teams when invited as a guest | Higher Tiers Only Cannot record client calls taking place on Zoom or Microsoft Teams |
| CRM integration | 10+ Native CRMs Native 2-way sync with HubSpot, Salesforce & Pipedrive with custom mapping | No Native CRM Sync Saves summary to Google Docs/Drive; no native CRM mapping |
| Licensing & Total Cost | ||
| Prerequisite licenses | Supported €0 (Standalone SaaS app, no Google Workspace required) | Higher Tiers Only Requires Google Workspace Business Standard ($12/user/mo) or higher |
| Add-on cost | Supported Pro: €19/mo (€29 monthly) with CRM sync, 10h/4GB session limit | Ecosystem Lock-In $20/user/mo (Gemini Business) or $30/user/mo (Gemini Enterprise) |
| Free plan | Free Tier Free: 50 AI credits/mo, full transcription, 1 month history | No Free Plan No perpetual free tier for Gemini for Workspace |
| 5-seat team costAnnual commit | €95/month total $95/month total ($19/seat/mo, all-inclusive) | Higher Tiers Only $160/month total ($20 Gemini Business + $12 Workspace base per seat) |
Sources: public documentation and published specifications from Noota and Google Workspace.
FAQ
Short answers, sourced from each vendor's public pages.
Still have a question? Talk to our team
Gemini's 'Take notes for me' is documented for Google Meet only and creates a Google Doc in the host's Drive, with no audio file unless the host starts cloud recording; we did not find Zoom or Teams support. Noota covers Meet, Teams, Zoom and in-person meetings, keeps the full audio file and completes CRM fields (we did not find native custom field mapping into Salesforce, HubSpot or Pipedrive in Google's documentation). Noota is ISO 27001 certified; Google lists ISO 27001, SOC 2 Type II and SOC 3.
Noota's Desktop app, available on the Pro, Business and Enterprise plans, captures audio from Zoom, Google Meet and Teams on macOS and Windows without a bot; a calendar bot, mobile apps for in-person meetings and file uploads up to 4 GB are also available. Transcription works in 50+ languages with summaries in your chosen language, and recordings can run up to 10 hours.
List prices in EUR per user per month, net of VAT. Google Workspace Business Standard: €11.50 on an annual plan or €13.80 flexible monthly; Business Plus: €15.60 annual or €18.72 flexible. Noota Pro: €19 annual or €29 monthly; Business: €39 annual or €49 monthly. For 5 users: Google Business Standard €690/yr on annual billing or €828 flexible; Noota Pro €1,140/yr annual or €1,740 monthly. Google's price bundles Gmail, Drive and Docs; Noota adds multi-platform capture, CRM sync and the audio file.
Noota stores and processes data in the European Union on Google Cloud (Belgium and Netherlands) by default, offers Scaleway (Paris) and Bleu sovereign options for Enterprise, and does not train AI models on customer data on any plan. Google runs Workspace on its global infrastructure with EU data storage options, holds ISO 27001, SOC 2 Type II and SOC 3, and states that Workspace customer data is not used to train Gemini models without permission.
No. Gemini supports 8 languages (English, French, German, Italian, Japanese, Korean, Portuguese and Spanish), a single spoken language per call. Noota transcribes in 50+ languages with summaries in your chosen language.
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