Comparison
Last updated: November 4, 2026
Choose Noota if you want ISO 27001 certified security, EU data hosting and CRM field sync from €19. Choose Fireflies.ai if you want a lower entry price (Pro is $10 per month billed annually) and conversation intelligence on Business.
Noota is an EU-hosted meeting assistant starting at €19/user/month net with bot-free audio saving, ISO 27001 certification, and CRM field mapping. Fireflies.ai starts at $10/user/month excl. tax, offers a meeting bot ("Fred") and desktop capture, and processes data on US cloud infrastructure.
| Criterion | Noota | Fireflies.ai |
|---|---|---|
| Entry paid pricing | €19/Seat/Mo €19/mo (Pro, net of VAT, annual) | $10/Seat/Mo $10/mo (Pro, excl. tax, annual) |
| Plan for CRM field autofill | Included on Pro Included on Pro (€19/seat/mo net) across ~45 CRMs | Business Plan Requires Business tier ($19/seat/mo excl. tax) |
| Bot-free desktop capture | Saves Full Audio Desktop app preserves full audio file, turns & notes | Notes Only Desktop app saves notes only; no audio/video files saved |
| Free plan limits | Unlimited Notes Unlimited meeting notes with 1-month rolling history | 30m Cap / 400m Total 30 min per meeting; 400 min workspace storage cap |
| Hosting & Data residency | 100% EU & France EU Google Cloud; hosting in France on Scaleway & Bleu | US Default US cloud (AWS/GCP); EU storage Enterprise-only (US processing) |
| Security certifications | ISO 27001 Certified ISO 27001 certified; SOC 2 Type 2 in progress | SOC 2 & ISO 42001 SOC 2 Type II and ISO/IEC 42001 certified |
| Customer data training | Zero Training Customer meeting data is not used to train AI models | Policy Stated Not used for proprietary models; no 3rd-party training without permission |
Official vendor pricing and specifications verified as of October 29, 2026. Noota prices net of VAT; Fireflies prices in USD excl. tax.
Answer three questions about your meeting workflow to receive an honest recommendation.
1. What type of meetings do you conduct most often?
2. How do you feel about an AI bot joining your calls?
3. Does your team require EU data hosting by default?
You need clean client-facing recordings without a notetaker bot in the waiting room. Noota's Desktop app captures audio locally, with European data hosting and ISO 27001 certification.
Both tools offer a Desktop app that records without a bot.
Fireflies' bot ('Fred') joins Zoom, Google Meet, Teams and Webex. Its Desktop app and Chrome extension record without a bot but keep only the transcript and notes, not the audio or video file, and use generic speaker labels.
Noota's Desktop app (macOS and Windows) captures your computer's audio on Pro, Business and Enterprise, so no bot appears in the participant list, and keeps the complete audio file. A meeting bot is also available. Tell participants you are recording, as with any tool.
Explore how Noota compares to other meeting assistants and transcription tools.
Notice a discrepancy? Email our team at contact@noota.io for updates within 5 business days.
Noota Pro against Fireflies.ai Business (the plan with CRM field autofill), 5 users, annual billing; currencies are not converted.
Fireflies.ai Business (5 Seats)
$1,140
Includes unlimited storage, conversation intelligence, team analytics, Deal Intelligence and CRM field autofill (30 AI credits per seat per month). Pro ($10 per seat per month: 8,000 minutes of storage per seat, basic CRM note logging) comes to about $600/yr for 5 seats.
Noota Pro (5 Seats)
€1,140
Includes CRM field sync with auto-completed fields that does not use AI credits, recordings up to 10 hours (files up to 4 GB), 100 AI credits per user per month, and the bot-free Desktop app that keeps the full audio file (from Pro).
List prices from each vendor's pricing page. Fireflies Pro costs $600 a year for 5 seats; CRM field autofill starts on its Business tier.
Every line comes from each vendor's public pricing, security and privacy pages. When a vendor doesn't publish something, we say so.
| Criterion | Noota | Fireflies.ai |
|---|---|---|
| Audio & Capture Methods | ||
| Bot-free desktop recording | Saves Full Audio Desktop app saves complete audio file, speaker turns & notes | Notes Only Desktop app saves transcript & notes only; no audio/video saved |
| Calendar meeting bot | Assistant Bot Joins Zoom, Google Meet & Teams automatically via calendar | Fred Bot Fred bot joins Zoom, Google Meet, Teams, Webex automatically |
| Max recording duration | Up to 10 Hours Continuous 10h software session cap; files up to 4 GB | Unlimited Paid Unlimited duration on paid plans; Free capped at 30 min/meeting |
| In-person recording | Mobile Apps Native iOS and Android mobile apps for phone and in-person calls | Mobile Apps iOS and Android companion mobile apps |
| Security & Privacy | ||
| Data hosting residency | EU Google & France EU Google Cloud (Belgium/NL); hosting in France on Scaleway & Bleu | US Default US cloud (AWS/GCP); EU storage Enterprise-only (US processing) |
| Security audits & certifications | ISO 27001 Certified ISO 27001 certified; SOC 2 Type 2 in progress | SOC 2 & ISO 42001 SOC 2 Type II and ISO/IEC 42001 certified |
| AI model training policy | Zero Training Customer meeting data is not used to train AI models on any plan | Policy Stated Not used for proprietary models; no 3rd-party training without permission |
| Workflows & CRM | ||
| Supported languages | 50+ Languages 50+ languages with automatic identification | 100+ Languages 100+ languages (multi-language mode on Business) |
| CRM integration | Workspace Sync Auto-populates custom fields across ~45 CRMs (no credits consumed) | Tier Dependent Basic note/task push on Pro; custom field autofill on Business |
| Cloud telephony system | Cloud VoIP Integrated VoIP dialer with numbers in 30+ countries (+€5/mo) on Business | Third-Party Only Integrates with external dialers; no native dialer in published plans |
| Conversation intelligence | Sales agent in active development | Deal Intelligence Deal Intelligence, talk-time ratios, and sentiment tracking on Business |
| Pricing & Total Cost of Ownership | ||
| Free plan limits | Unlimited Notes Unlimited notes with 1-month rolling history (assistant bot) | 30m / 400m Total 30 min per meeting cap; 400 min total workspace storage |
| Entry paid subscription | €19/Seat/Mo Pro: €19/mo net billed annually (€29 monthly) with 100 AI credits | $10/Seat/Mo Pro: $10/mo excl. tax billed annually ($18 monthly); 8,000 min storage |
| Business subscription | €39/Seat/Mo Business: €39/mo net billed annually (€49 monthly) with VoIP phone | $19/Seat/Mo Business: $19/mo excl. tax billed annually ($29 monthly) with CRM autofill |
| 5-user team cost (CRM autofill tier) | €1,140/yr Net €1,140/year net on Pro (unlimited notes, audio saved, EU hosting) | $1,140/yr Excl. Tax $1,140/year excl. tax on Business (includes Deal Intelligence) |
Official vendor data verified on October 29, 2026. Noota prices net of VAT; Fireflies prices in USD excl. tax.
FAQ
Short answers, sourced from each vendor's public pages.
Still have a question? Talk to our team
Noota offers ISO 27001 certification, EU storage and processing, CRM field sync with auto-completed fields from Pro (€19) and a Desktop app that records without a bot and keeps the complete audio file. Fireflies.ai costs less to start (Pro $10 per user per month billed annually), adds conversation intelligence on Business, lists transcription in 100+ languages and SOC 2 Type II, and hosts data in the US (AWS and GCP).
Yes, and so can Fireflies: both tools offer a Desktop app that records without a bot. Noota's Desktop app (macOS and Windows) is available on Pro, Business and Enterprise, captures your computer's audio on Zoom, Google Meet and Teams, supports 50+ languages, records up to 10 hours (files up to 4 GB) and keeps the complete audio file. Fireflies' Desktop app and Chrome extension also record without a bot but keep only the transcript and notes, not an audio or video file, and default to generic speaker labels.
On annual billing: Noota Free, Pro €19 and Business €39 per user per month (excl. VAT; €29 and €49 billed monthly for Pro and Business). Fireflies.ai Pro $10, Business $19 and Enterprise $39 per user per month ($18 and $29 billed monthly for Pro and Business). Fireflies' Free plan has 30 minutes per meeting and 400 minutes of total storage. For CRM, Fireflies Pro logs basic notes and tasks, while custom field autofill starts on Business ($19) and uses AI credits; Noota auto-completes fields from Pro at €19 without using AI credits. Currencies are not converted.
Noota stores and processes data in the EU on Google Cloud (Belgium and Netherlands) by default, offers Scaleway (Paris) and Bleu for Enterprise, and does not train on customer data on any plan. Fireflies.ai hosts in the US (AWS and GCP); its security documentation says EU private storage is an option on Enterprise ($39 per user per month billed annually), with processing and access still in the US. Fireflies states it does not train proprietary models on customer data and does not use it for third-party models without explicit permission.
Fireflies.ai's pricing page lists transcription in 100+ languages. Noota transcribes in 50+ languages.
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